Event planning resources and webinars

Macedon Ranges, Pyrenees and Northern Grampians Shire Councils collaborated with regional tourism and event expert Linda Tillman to create a folio of event planning webinars and support tools for local event organisers.

The series comprises six in-depth webinars with accompanying resources and four bite-sized recordings, all designed to assist local events in streamlining their event planning and approval processes.

Event management plan

Your Event Management Plan is the manual for your event. This webinar and accompanying template outlines the elements that need to come together to support the event approval process and to ultimately ensure a successful event.

Event Management Plan template(DOCX, 1MB)

Responsible event management

Event attendees are becoming more conscious about the impact that festivals and events can have on the environment and communities, and are making purchasing decisions accordingly. This webinar provides advice and practical tips on how to minimise the impact of your event on your local community and the environment.

Responsible Event Checklist template(DOCX, 51KB)

Risk management planning

Risks are inherent in everything we do. A good risk plan considers all the potential risks associated with your event and outlines practical ways to mitigate or eradicate them. This webinar talks through the process of developing a robust risk plan for your event.

Risk Management Plan template
(DOCX, 463KB)

Emergency management planning

No one wants an emergency at their event, but they can and do happen. By considering what these emergency situations could be for your event, and putting plans in place now, your event team will be prepared should an emergency occur. This webinar outlines how to consider potential risks and processes for managing them effectively to reduce any impact on your event.

Emergency Response and Evacuation Plan template(DOC, 541KB)

Marketing and social media plans

There are many varied ways to market your event and often small budgets mean it is very hard to determine where to focus resources to get the word out about your event. This webinar outlines practical tips on how to take a more focused and targeted approach to event marketing, to ensure increased outcomes.

Event teams and succession planning

It takes a team to plan an event. This webinar provides a tried and tested structure for building event teams that will support your event now and into the future.

Bite-sized webinars

Introduction to the State Government event planning tools  

The new State Government planning tool will help you create a task list to ensure event compliance.

Site planning

Your site plan communicates what your event will look like. This webinar shares some tips and tricks to preparing your site plan with everyday programs.

Accessible Events

You have a responsibility to ensure your event that can be enjoyed by everyone. This webinar will get you thinking about how to make your event accessible for all.

COVIDsafe events

When planning an event, you must develop a plan that focuses on safety, prevention and response to ensure your event is COVIDSafe.

These resources and webinars were developed at different times during 2020/21 and while the series remains relevant, information on attendance numbers and event tier classification has changed. We recommend that you monitor official advice provided on the Coronavirus Victoria website to ensure you have the most up-to-date information when planning your event.

Reimagine your event in a COVID world


Scenario planning


COVIDSafe Planning


Public Events Framework (COVID)

Keeping up with COVID-19 directions for event organisers has been challenging. This webinar shows you where to get correct and up-to-date information to ensure your event is compliant.