Small Project Grants

Small Project Grants support community programs and initiatives that benefit residents of the Macedon Ranges Shire and help achieve Council Plan goals.

The aim of the program is to support:

They are open throughout the year, except during the election period in the lead up to a Council election

Your community group can only receive one Small Project Grant per financial year

To discuss your project ideas or for any questions, call (03) 5422 0333 or email

Guidelines and resources

For details on who can apply and the types of projects that will or will not be funded, read the Small Project Grants guidelines(PDF, 805KB)

Hard copies can be provided on request or collected from one of Council’s offices.




  • Scoring matrix (see pg 17 of guidelines)

Smarty Grants

How to apply

  1. Make sure you have reviewed the current Small Project Grant Guidelines.
  2. Contact Council's Community Projects Officer to discuss your project idea. Call (03) 5422 0216 or email
  3. Check the submission date for the next Council Meeting in the table below.
  4. If this is your first time using Smarty Grants, you will be prompted to register before beginning your application.
  5. Once your application is complete, you will receive an automated email acknowledging successful submission.

Assistance is available on request.

All applications must  be completed using the SmartyGrants platform. If you would like assistance, call us on (03) 5422 0216 or email

Apply Now

Council Meeting date

Submit application by

Wednesday 28 June 2023

Monday 8 May 2023

Wednesday 26 July 2023

Monday 5 June 2023

 Wednesday 23 August 2023  Monday 3 July 2023
 Wednesday 27 September 2023  Monday 7 August 2023
 Wednesday 25 October 2023 Monday 4 September 2023 
 Wednesday 22 November 2023  Monday 2 October 2023
 Wednesday 13 December 2023 Monday 25 October 2023 

Variations/Extensions or returning grant funds

We understand that sometimes things don't go as planned. Call us on (03) 5422 0216 or email if:

  • your contact details change or the key contact for the project changes
  • you are unable to continue with the project
  • you need to make a variation or seek an extension to the project as planned in your application. You will need to complete a variation/extension request form and this will need to be approved by Council before any changes are undertaken.

Acquitting your grant

Once you have delivered your project, you will need to complete a Project Acquittal Report. This is available via the SmartyGrants platform.

The report includes:

  • a summary of the benefits, challenges and learnings of the project; and
  • a summary of the grant expenditure and any remaining grant funds (if applicable);
  • promotional and marketing activities undertaken, including examples of the recognition of Council's financial support, photo evidence of the project and any media coverage.

Please note: If you have been auspiced for the purposes of your grant, the acquittal report will need to be signed off by the Treasurer of the Auspice and the Treasurer of the Applicant Organisation. If you have any questions regarding this, contact the Grants team.