Small Project Grants

Small Project Grants support community programs and initiatives that benefit residents of the Macedon Ranges Shire and help achieve Council Plan goals.

The aim of the program is to support:

They are open throughout the year, except during the election period in the lead up to a Council election

Who can apply?

Incorporated, community-based not-for-profit groups, and non-government and government schools (as long as the purpose is outside the normal responsibilities of the school and the Victorian Government) may submit an application.

What type of project?

There must be a clear link between your grant application and the priorities in the Council Plan.

Small Project Grants are not designed to support ongoing projects. Applicants should demonstrate a self-sustainable funding model for activities/projects that will create income to support ongoing costs, i.e. infrastructure maintenance, continuing service provision.

Funding cannot be used for political purposes.

Please read the Small Project Grants guidelines(PDF, 805KB) before submitting a grant application.

How much?

There is a pool of $30,000 for 2022/23, with groups able to apply for a grant of up to $1,500.

Your community group can only receive one Small Project Grant per financial year.

About the application process

Applications are:

  • assessed seven weeks prior to a Scheduled Council meeting. All applicants receive an automated email acknowledging successful submission, and then a subsequent email confirming when their application will be considered.
  • assessed based on responses provided in the application form, and against the criteria in the guidelines.
  • scored and then presented to Council for review and/or approval. Applicants will be notified of success or otherwise in writing.

How to apply

Before you begin your application:

  1. Make sure you have reviewed the Small Project Grant Guidelines(PDF, 805KB)
  2. Contact Council's Community Development Project Officer to discuss your project idea. Call (03) 5422 0216 or email
  3. After discussing your project, submit an application by the dates listed below to be considered at the next Scheduled Council Meeting.

Council Meeting date

Submit application by

Wednesday 22 February 2023

Monday 2 January 2023

Wednesday 22 March 2023

Monday 30 January 2023

Wednesday 26 April 2023

Monday 6 March 2023

Wednesday 24 May 2023

Monday 3 April 2023

Wednesday 28 June 2023

Monday 8 May 2023

Wednesday 26 July 2023

Monday 5 June 2023

 Wednesday 23 August 2023  Monday 3 July 2023
 Wednesday 27 September 2023  Monday 7 August 2023
 Wednesday 25 October 2023 Monday 4 September 2023 
 Wednesday 22 November 2023  Monday 2 October 2023
 Wednesday 13 December 2023 Monday 25 October 2023 

Ready to submit your application?

Go to the SmartyGrants platform and select 'Start a submission'. If you haven't used the platform before you will be prompted to register.

Assistance is available on request

All applications must  be completed using the SmartyGrants platform (a user friendly online application that will make applying for grants a lot easier). If you would like assistance to complete the online application, call us on (03) 5422 0216 or email  A staff member will be assigned to provide you with assistance to complete the online form.