Small Project Grants

Small Project Grants support community programs and initiatives that benefit residents of the Macedon Ranges Shire and help achieve Council Plan goals.

The aim of the program is to support:

They are open throughout the year, except during the election period in the lead up to a Council election

There is a pool of $30,000 for 2023/24, with groups able to apply for a grant of up to $3,000. Note: a community group can only receive one Small Project Grant per financial year.

To discuss your project ideas or for any questions, call (03) 5422 0333 or email

Guidelines and resources

For details on who can apply and the types of projects that will or will not be funded, read the guidelines 

Hard copies can be provided on request or collected from one of Council’s offices.

Child Safe Standards



Smarty Grants

How to apply

  1. Make sure you have reviewed the current Small Project Grant Guidelines.
  2. Contact Council's Community Projects Officer to discuss your project idea. Call (03) 5422 0216 or email
  3. Check the submission date for the next Council Meeting in the table below.
  4. If this is your first time using Smarty Grants, you will be prompted to register before beginning your application.
  5. Once your application is complete, you will receive an automated email acknowledging successful submission.

Assistance is available on request.

All applications must  be completed using the SmartyGrants platform. If you would like assistance, call us on (03) 5422 0216 or email

Apply Now

Council Meeting date

Submit application by

Wednesday 25 October 2023 Wednesday 20 September 2023 
Wednesday 22 November 2023 Wednesday 18 October 2023
Wednesday 13 December 2023 Wednesday 8 November 2023 

Variations/Extensions or returning grant funds

We understand that sometimes things don't go as planned. Call us on (03) 5422 0216 or email if:

  • your contact details change or the key contact for the project changes
  • you are unable to continue with the project
  • you need to make a variation or seek an extension to the project as planned in your application. You will need to complete a variation/extension request form and this will need to be approved by Council before any changes are undertaken.

Acquitting your grant

Once you have delivered your project, you will need to complete a Project Acquittal Report. This is available via the SmartyGrants platform.

The report includes:

  • a summary of the benefits, challenges and learnings of the project; and
  • a summary of the grant expenditure and any remaining grant funds (if applicable);
  • promotional and marketing activities undertaken, including examples of the recognition of Council's financial support, photo evidence of the project and any media coverage.

Please note: If you have been auspiced for the purposes of your grant, the acquittal report will need to be signed off by the Treasurer of the Auspice and the Treasurer of the Applicant Organisation. If you have any questions regarding this, contact the Grants team.

2022/2023 Grant Recipients


Project title


Sunbury and Macedon Ranges Veterans Cricket Club

Team Apparel


Macedon & Mount Macedon Community House

MMMCH Garden & Grounds Maintenance Equipment Procurement Project


Lancefield Cricket Club

Upright Freezer and Pie/food warmer


Lancefield Football Netball Club

150 Year History Book


Sunbury and Cobaw Community Health

16 Days of Activism Film


Romsey Playgroup

Outdoor Cubby Upgrade


The Mount Players Incorporated

The publishing of a book on 50 years of The Mount Players


Kyneton District Business & Tourism Association

Christmas Decorations


Gisborne Soccer Club

Installation of three-phase power system for additional power source and comply OHS safety


U3A Kyneton Inc

Walking Football


Woodend Bee Friendly Society/Macedon Ranges Sustainability Group

WBFS Honeybee Swarm Monitoring Project


Woodend Landcare Incorporate

Safety Clothing