Once we receive your application documents and fee we will lodge your application. We will send you an Acknowledgement Letter with the application number and contact details for the allocated Planning Officer.
Request for further information (RFI)
If the Planning Officer requires additional information in order to properly assess your application, they will send you a Request for Further Information (RFI). The RFI letter will list the information required, and may specify a date by which the information must be provided.
If required, the Planning Officer will refer your application internally (e.g. to Council's Environment Unit) and/or externally (e.g. to water or power authorities). Some referrals are required by the Macedon Ranges Planning Scheme and we must allow 28 days for a response.
A referral authority may object to your application, consent, or consent with conditions to be included if a permit is granted. In some cases, we are legally required to follow their determination.
Public notice (advertising)
If you are required to give public notice of your application we will send you an Advertising Instructions letter. This letter will specify the required notice, which may include:
- registered letters sent to specified addresses
- a sign/s on the site; and/or
- a notice/s in a local newspaper.
Your application documents will also be made available on our website. Any person who feels they will be affected by the grant of the permit can object to your application.
Some applications must be placed on a fortnightly list for the Councillors to review. If your application is "called-in" from this list by Councillors, the Planning Officer will no longer have the authority to issue or refuse your permit. Your application will instead be considered and decided by the Council, usually at the monthly Planning Delegated Committee (PDC) meetings. Your Planning Officer will discuss this with you in more detail if applicable.
Once the Planning Officer, or the Council, has decided your application we will issue one of the following:
If the application is approved, and there are no objections, we will issue a planning permit. This will include conditions that need to be complied with. It may be issued with a set of endorsed (stamped) plans, or it may have a condition requiring modified plans be submitted to us for endorsement.
Notice of decision to grant a permit
If approval is supported, but there are objections, we will first issue a Notice of Decision to Grant a Permit. This outlines all the conditions that will apply to the permit if it is issued, and is sent to you as well as all objectors. The objectors then have 28 days to apply for a review of the decision to the Victorian Civil & Administrative Tribunal. If no application for review is lodged within this time, the permit will then be issued.
Notice of refusal to grant a permit
If the application is refused, you will be sent a notice outlining the reasons why. This notice will also be sent to any objectors to the application. You may apply for a review of the decision to the Victorian Civil & Administrative Tribunal within 60 days.
More information: VCAT Reviews